For the vendor map, click here
VENDOR / SWAP AREA
INSTRUCTIONS AND RULES
The final decision, interpretation and enforcement to the below will be made by the Moparfest Show Coordinator.
SHOW HOURS SETUP TIMES TEAR DOWN TIMES
FRIDAY N/A 12 noon – 7 pm
*Vendor gate closes to vehicle traffic at 7 pm
SATURDAY 8 am – 4:30 pm 7 am 4:30 pm
*Vendor gate is closed to vehicle traffic from 8 am – 4:30 pm NO exceptions
SUNDAY 8 am – 4:30 pm 7 am 4:30pm
*Vendor gate is closed to vehicle traffic from 8 am – 4:30 pm NO exceptions
VENDOR PRICING – THIS YEAR’S PRICES
20′ x 20′ Mid-row $100
20′ x 20′ Row end $160
20′ x 20′ Track-side – please call for pricing
Vendors will receive a confirmation package in the mail
VENDOR CANCELLATIONS
Refunds
Should you need to cancel, you can do so up to July 1st prior to the current show. You can do so by calling the office at 519-342-1284 and all of the money you paid for the current year can be applied to the next year’s show.
You will not however end up with the same space. The first right to that space will be to the current year’s holder. You will be given a choice of available spaces shortly after the show. No transfers after July 1, 2024.
No refunds or transfers will be given during, or after the show.
ENTRY MAP
VENDOR SPACES
- All tents larger than 645 square feet will need a permit. Please contact 519-634-8444 for further information.
- Vendors can no longer buy spaces for the purpose of parking their vehicles. We would like to have vendors with product in all spaces. Vendors can park in the vendor parking area
- Vendor spaces come in the size 20’x20’ as well as a few odd shaped spaces. If you require more space you will need to purchase multiple spaces
- All Vendors must provide their name, or company name, address and phone number with pre-registration or on-site registration
- Vendors are responsible for the following:
- Supplying their own generator as there are no electrical service on site
- Supplying their own tables, chairs, tents or other display equipment that they may require
- All garbage, cardboard or unsold equipment must be removed by the Vendor. (A charge will be rendered for any cleanup required and, if not paid, the Vendor will not be allowed in the next year’s show)
- Merchandise, materials or displays that is not appropriate for a family Mopar show, at the request of the Show Coordinator, shall be removed. The Show Coordinator’s discretion on what is appropriate will be final
- Sound systems, music or equipment noise must be kept at a level appropriate to the area of the vendor’s booth. At the request of the Show Coordinator, their assistants, or neighbouring booths, the vendor will reduce the noise to an acceptable level
- Vendors must keep all merchandise, displays, equipment, vehicles and trailers within the confines of their booth space in order not to interfere with neighbouring vendors and the pedestrian aisle ways
- Vehicles or trailers that are part of the display must remain in the booth at all times while the show is open on Saturday and Sunday
- If you have paid for a 20’x20’ space and wish to keep you vehicle on it you may do so, however NO driving in and out. Security will not allow it. If you take your vehicle out, you will have to park in the outside parking area until morning when the vendor registration opens again
- You can park & sell a vehicle from your vending space, but if you want to be eligible for the grand prize draw that is the participant door prize you must pre-register it separately and it must have a different tag
VENDOR CONFIRMATION PACKAGE
- Your confirmation package will be mailed out to you. In it you will find (1) one parking pass, (2) two armbands, and your confirmation letter
- These can not be replaced. You will need them to gain access to the vendor field
- Vendors will receive (2) two armbands (passes). Extra passes can be purchased at a rate of $20.00 per day or $40 for a weekend pass for each for vending staff
- Vendors will receive (1) one parking pass for each name registered-not space. This will allow you access to the vendor field during setup & take down. During the show hours that same numbered tag will allow you to parking an area at the back of the vendor field
- All vendor parking tagged vehicles must park in the designated Vendor parking areas – not by the Legion as these spaces are need by the Legion members
- Hang your parking tag on your mirror with the numbers facing out
VENDOR WELCOME PACKAGE
All vendors will receive paperwork for next year’s show. You will be given the option to pay in the current year for the next show to reserve the same space.
RESERVING YOUR SPACE FOR NEXT YEAR
- If you wish to have the same space # for next year you must fill in the paperwork before you leave the show.
- Any vendors that are a “no show” by 8 am on the day of the show will forfeit their space and we reserve the right to resell the space as it is better for the rest of the vendor field and the show to have a full field
- Vendors may purchase the space for one day, but we reserve the right to resell the space for the other day as it is better for the rest of the vendor field and the show to have a full field. The right to that same space for the next year would go to the person who is there on Sunday
- If a vendor leaves early it will be considered a “no show”
VENDOR TRAFFIC / PARKING / CONTROL
- Vehicles or trailers that are part of the display must remain in the booth at all times while the show is open on Saturday and Sunday
- There will be no driving in and out. Security will not allow it. If you take your vehicle out, you will have to park in the outside parking area until morning when the vendor registration opens again
- Due to limited space, all extra vehicles must be parked in the spectator parking area or in the vendor parking area at the back of the vendor field
- If you have paid for a 20×20 space and wish to keep your vehicle on it you may do so, however NO driving in and out. Security will not allow it. If you take your vehicle out, you will have to wait until morning when the vendor registration opens again to come back in
- Vendors will receive (1) one parking pass for each name registered (not each space registered). This will allow you access to the vendor field during setup & take down
- During the show hours that same numbered tag will allow you to parking an area at the back of the vendors field
OVERNIGHT INFO
- We understand that most people have traveled a great distance and have spent a lot of time setting up their space so you are welcome to stay with your product overnight in the vendors field
- ALL trailers that are used for sleeping in must have a working CO2 and smoke detectors. Inspections may be done by the Wilmot Fire Department during the event weekend
- There are no fires or BBQs allowed at any time, no loud music, etc. All tents etc. must be removed by 6:30 am
- All generators that not needed for health reasons must be turned off by 7 pm
- No driving in and out. Security will not allow it. If you take your vehicle out, you will have to park outside until morning when the vendor registration opens again