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VENDOR / SWAP AREA
INSTRUCTIONS AND RULES
To see a complete list of vendors attending Moparfest 2016 click here
The final decision, interpretation and enforcement to the below will be made by the Moparfest Show Coordinator.
  SHOW HOURS SETUP TIMES TEAR DOWN TIMES
FRIDAY  

12 noon - 7 pm

Vendor gate closes to vehicle traffic at 7 pm

 
SATURDAY 8 am - 4:30 pm 7 am
Vendor gate is closed to vehicle traffic from 8 am - 4:30 pm (no exceptions)
4:30 pm
SUNDAY 8 am - 4:30 pm 7 am
Vendor gate is closed to vehicle traffic from 8 am - 4:30 pm
no exceptions
4:30 pm
VENDOR PRICING - THIS YEAR'S PRICES
In order to qualify for "Pre-registered" booth rates, full payment must be received (post marked) by July 1, 2016. Applications received after that date and the day of the show will be at "On Site" prices. You can register on line or by mail.
Click to see "Spaces Available"
Size Location Notes Prices
Pre-registered
12' x 12'   No vehicles or trailers allowed in these spaces

$

20' x 20'     $
20' x 20' Row End   $
20' x 20' Track-side   $
Vendors that preregister will automatically be added to the 2016 Vendor page of the Moparfest web site. Any vendors reserving a space after July 1st will not show on the web site or on the vendor map.
Pre-registered vendors will receive a confirmation package in the mail.
VENDOR CANCELLATIONS - Refunds
  • Should you need to cancel, you can do so up to July 1st prior to the current show. You can do so by calling the office at 519-342-1284 and all of the money you paid for the current year can be applied to the next year's show. You will not however end up with the same space. The first right to that space will be to the current year's holder. You will be given a choice of available spaces shortly after the show. No transfers after July 1, 2016.
  • Refunds will be subject to a 20% processing and handling charge for cancellations after July 1 of the current show.
  • No refunds or transfers will be given during, or after the show.
VENDOR SPACES
  • All tents larger than 645 square feet will need a permit. Please contact 519-634-8444 for further information.
  • Vendors can no longer buy spaces for the purpose of parking their vehicles. We would like to have vendors with product in all spaces. Vendors can park in the vendor parking area.
  • Vendor spaces come in the size 12’x12’ and 20’x20’. If you require more space you will need to purchase multiple spaces.
  • There are NO vehicles, trailers, or generators allowed in the 12’x12’ spaces.
  • All Vendors must provide their name, or company name, address and phone number with pre-registration or on-site registration.
  • Vendors are responsible for the following:
    • Supplying their own generator as there are no electrical service on site.
    • Supplying their own tables, chairs, tents or other display equipment that they may require.
    • All garbage, cardboard or unsold equipment must be removed by the Vendor. (A charge will be rendered for any cleanup required and, if not paid, the Vendor will not be allowed in the next year's show)
  • Merchandise, materials or displays that is not appropriate for a family Mopar show, at the request of the Show Coordinator, shall be removed. The Show Coordinator's discretion on what is appropriate will be final.
  • Sound systems, music or equipment noise must be kept at a level appropriate to the area of the vendor’s booth. At the request of the Show Coordinator, their assistants, or neighbouring booths, the vendor will reduce the noise to an acceptable level.
  • Vendors must keep all merchandise, displays, equipment, vehicles and trailers within the confines of their booth space in order not to interfere with neighbouring vendors and the pedestrian aisle ways.
  • Vehicles or trailers that are part of the display must remain in the booth at all times while the show is open on Saturday and Sunday
    • If you have paid for a 20’x20’ space and wish to keep you vehicle on it you may do so, however NO driving in and out. Security will not allow it. If you take your vehicle out, you will have to park in the outside parking area until morning when the vendor registration opens again.
    • You can park & sell a vehicle from your vending space, but if you want to be eligible for the grand prize car that is the participant door prize you must register it separately and it must have a different tag.
VENDORS coming from the USA
A letter from Canada Border Services Agency will be available soon
VENDOR CONFIRMATION PACKAGE
  • Your confirmation package will be mailed out to you approx 2 months prior to the show. In it you will find (1) one parking pass, (2) two armbands, and your confirmation letter. These CAN NOT BE REPLACED. You will need them to gain access to the vendor field.
  • Vendors will receive (2) two armbands (passes) for each space. Extra passes can be purchased at a rate of $10.00 per day or $20 for a weekend pass for each for vending staff.
  • Vendors will receive (1) one parking pass for each name registered-not space. This will allow you access to the vendor field during setup & take down. During the show hours that same numbered tag will allow you to parking an area at the back of the vendor field.
  • All vendor parking tagged vehicles must park in the designated Vendor parking areas - not by the Legion as these spaces are need by the Legion members.
  • Hang your parking tag on your mirror with the numbers facing out.
VENDOR WELCOME PACKAGE– goodie bag, plaque
  • All vendors will receive paperwork for next year’s show. You will be given the option to pay in the current year (2016) for the next (2017) show to reserve the same space and price.
  • The first 100 vendor names (not spaces) to the vendor registration tent will receive a plaque.
RESERVING YOUR SPACE FOR NEXT YEAR
  • If you wish to have the same space # for 2017 you must fill in the paperwork before you leave the 2016 show. There will be a form in your welcome package.
  • Any vendors that are a "no show" by 8 am on the day of the show will forfeit their space and we reserve the right to resell the space as it is better for the rest of the vendor field and the show to have a full field.
  • Vendors may purchase the space for one day, but we reserve the right to resell the space for the other day as it is better for the rest of the vendor field and the show to have a full field. The right to that same space for the next year would go to the person who is there on Sunday.
  • If a vendor leaves early it will be considered a "no show".
VENDOR TRAFFIC / PARKING / CONTROL
  • Vehicles or trailers that are part of the display must remain in the booth at all times while the show is open on Saturday and Sunday.
  • There will be no driving in and out. Security will not allow it. If you take your vehicle out, you will have to park in the outside parking area until morning when the vendor registration opens again.
  • Due to limited space all extra vehicles must be parked in the spectator parking area or in the vendor parking area at the back of the vendor field.
  • If you have paid for a 20x20 space and wish to keep your vehicle on it you may do so, however NO driving in and out. Security will not allow it. If you take your vehicle out, you will have to wait until morning when the vendor registration opens again to come back in.
  • Vendors will receive (1) one parking pass for each name registered (not each space registered). This will allow you access to the vendor field during setup & take down. During the show hours that same numbered tag will allow you to parking an area at the back of the vendors field.
OVERNIGHT INFO for VENDORS
  • We understand that most people have travelled a great distance and have spent a lot of time setting up their space so you are welcome to stay with your product overnight or over in the treed area in the vendors field.
  • There are no fires allowed at any time, no loud music etc. All tents etc must be removed by 6:30 am.
  • All generators that not needed for health reasons must be turned off by 7 pm.
  • No driving in and out. Security will not allow it. If you take your vehicle out, you will have to park outside until morning when the vendor registration opens again.
SERVICES AVAILABLE
Security

Moparfest will provide a security person for Friday night and Saturday night, however, the Moparfest Committee, its members, or any of the volunteers are not in any way responsible for theft, loss, vandalism or damage that may occur before, during or after the show. 
You CANNOT bring a dog for security reasons or during set up.

Camping

Vendors with vendor armbands are welcome to stay with your product overnight or over in the treed area in the vendors field. However there are no fires allowed, no loud music etc. All tents etc must be removed by 6:30 am.

Breakfast

The Legion (on the grounds) will be providing a full hot breakfast from 7 am until they run out (about 10 am)

Food

During show hours there are various food and beverage vendors available throughout the grounds during the day. Before and after show hours, the Legion provides supper on Friday and Saturday, as well as breakfast in the morning on Saturday and Sunday.

Alcohol licensed areas   There are 3 licensed areas on the show field. We ask that all alcohol stay in those areas for insurance reasons.

First Aid

There will be First Aid available on the grounds during show hours only. The closest hospital is in Kitchener.

ATM machine

There will be ATMs available during show hours at the side of the shed by the Legion.

Washroom

Sorry to say, it mostly porta potties. They are usually located around the track on the show field, as well as along the main alley in the vendors area. There are also 2 sets of flush toilets on the upper and lower grandstands.

ANIMALS
Dogs (pets) are not allowed on the grounds at any time for any reason. This is because of our insurance and the safety of the people and vehicles. As well there was a dog bite and the need for rabies shots in a past year.
COMPLIANCE
Should you not comply with the Rules and Regulations of the show, the Show Coordinator has the authority to ask you to leave the show.
Patt_At_Moparfest's 2013 Vendors album on Photobucket
Moparfest logo 2016
MOPARFEST
Phone: 519-342-1284
Mailing address: 57 Pinehurst Cres.,
Kitchener Ontario N2N 1E3
Email: patt@moparfest.com
Website: www.moparfest.com
Showgrounds: 251 Jacob St.
New Hamburg, Ontario, Canada
Date: Always the 3rd weekend in August.
Show Date: August 19, 20, 2017
The Local Dodge Dealers that Support Moparfest
Galt Chrysler Dodge Jeep Ltd, Cambridge Ontario 519-650-2440
AllRoads Dodge Chrysler Jeep, St. Marys Ontario 519-284-3308
Wellington Chrysler Dodge Jeep, Guelph Ontario 519-822-8950
Bustard Chrysler Dodge Jeep, Waterloo Ontario 519-884-5888
Woodstock Chrysler Sales, Woodstock Ontario 519-537-6254
Dean Meyers Chrysler Jeep, Waterloo Ontario 519-743-0300
Mike Yarek Dodge Chrysler Ltd, Paris Ontario 519-442-3660
Haffner Motors Ltd, New Hamburg Ontario 519-662-1063
Arthur Chrysler Dodge Ltd, Arthur Ontario 519-848-2016
Wendell Motor Sales, Kitchener Ontario 519-893-1501
Voisin Chrysler Ltd, Elmira Ontario 519-669-2831
Howes & Reeves, Fergus Ontario 519-843-1035
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